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Authors and affiliations: some recommendations

When submitting a publication, some metadata are particularly important. Author information and their affiliation are among them. Here are some useful recommendations to complete your submission:

1. Authors' form and order :

- All authors mentionned in the file should be present in the metadata, follow the same order and in the form « First Name – Last Name » written in full. It is important not to use initials in order to disambiguate homonyms.
- Authors order allows to obtain a correct citation of the document.

2. Grouping all your author forms:

Sometimes, your first and last name can appear differently depending on who submitted the publication. But you have the possibility to manage these « identities ». Indeed, you can create an “IdHAL” and group under the latter all other forms of your name as stated in HAL. To know which forms of your name exist in HAL, you can browse the Aurehal reference site.
Once your ID is created, make sure you always use it to mention yourself as author so that you can easily retrieve all your publications.

3. Inria research fellows: affiliate yourself to your research team!

As you affiliation in the metadata, it is important to mention your Research Team NOT your Inria center.

This metadata is indeed crucial for yearly research reports and for the 4 year evaluation reports. If it is not correctly completed, your publications will not be attached to your Research Team output. If you wish to complete the information with your team’s ID, you can retrieve it on the Auréhal reference site.

We also strongly recommend to set your affiliation as a default metadata for all your deposits, unless you plan to deposit old publications that do not relate to your current affiliation. In your « My Profile » page, choose « My Preferences » and slide « Automatically affiliate the authors at each new submission » to « Yes ».For more information : HAL Documentation

Do not hesitate to contact us using the helpdesk.